Club Registration

Student Club and Organization Registration and Renewal Application Form: https://forms.gle/MD87CQ1hZcJccoEE7

Please note that you must be logged into Google with your Caltech email and password to access the form.

Deadline to submit: The registration form will close on Friday, October 2, 2026, at 5pm.

The following resources provide important information for student clubs and organizations. Club groups should follow the links below, review the information and contact the Office of Student and Family Engagement if there are any questions or concerns.

• SFE Clubs Webpage
• Clubs Handbook
• Club Registration Preparation Checklist 2026-2027
• Preparing for Club Registration Presentation 
• Club Constitution Template
• Events Handbook
• Student Event Registration Website
• ASCIT - Information for Clubs
• GSC - Information for Clubs
• Extra Funding Sources
• Corporate/Company Sponsorships, Gifts & Fundraising
• SFE Resources Page (including the Hameetman Center reservations system)
• Institute Policies and Student Affairs Policies

To complete the registration form, you will need a detailed description of your club, information regarding your club's leadership officers, club advisor information, as well as information about your club's plans for the year (general information on planned events, activities, etc.). Please review the list under the Club Registration Resources tab. If you have questions about the club registration application form, please contact [email protected].

All student clubs and organizations are required to have an advisor in order to apply for recognition. The advisor can be any current, full-time Caltech faculty member, staff member, or postdoc. If your club/organization is having trouble securing an advisor, please contact the Director of Student Engagement at [email protected].

To ensure an adequate and thorough review, the club registration review process can take several weeks. The individual who completed the club registration form will be notified via email when a decision is made or more information is needed.

Registered student clubs and organizations are eligible to apply for a number of funding resources on campus, including funding from ASCIT and the GSC. Extra funding sources and information about corporate sponsorships can found on our Student Financial Hub website.

Training opportunities for club leadership and advisors will be provided each term. Training will include general updates, information on club finances and funding, training on event registration, as well as important policies and procedures. More detailed information regarding club training will be released once Fall term begins.

Student Clubs and Organizations should review the event registration criteria noted on the Student Affairs Student Event Registration Website to determine if their event requires registration. Questions regarding the event registration process can be directed to [email protected].

The club registration form requires applicants to upload a copy of their club roster to the form. Updated club rosters can be sent via email to [email protected].

For Club Bursar Accounts: To update your club officer information or authorized user list, please complete the Bursar's Club Account Form and submit it to the Bursar's Office at [email protected]. Please CC [email protected] on your submission. 

Club Fair 2026 will be held on Friday, October 9, 2026, time TBD. More information on tabling for Club Fair will be provided after the Fall term starts. Please indicate on your club registration form that you are interested in tabling at the Club Fair.

A Club Bursar account is required for student clubs and organizations to conduct financial business, receive reimbursements, etc. Information on how to open a club account will be provided upon club registration. Returning clubs will continue to utilize their current Bursar account but should update the club officers named on the account as necessary. More information about that process can be found at: https://bursar.caltech.edu/club-accounts/club-officer-changes.

Student club-related questions and concerns should be directed to [email protected] or [email protected]. If you have specific questions regarding club finances, please contact the Student Financial Hub.